Features for Quick Sale Order Processing


Sale order can be added in fraction of a minute. New Customer can be added and assigned quickly to new orders. Existing customers can be searched based on phone number, ID, and other parameters and can be quickly assigned. Items can be searched and added based on quick search, item id, or barcode-Id. There are multiple ways to accomplish these tasks so that user can opt the path as suitable to his/her operational needs.



  • Easy Order Processing

  • Monitor open orders from main screen.
  • Search Orders with various parameters.
  • New orders can be added quickly.
  • New customers can be added while adding orders.
  • Current customer Orders can be filtered quickly.
  • Existing customers can be searched/assigned quickly.
  • Record Order status to know if Order is ready or not.
  • Monitor Orders based on Sale Point (Table/Counter).
  • Create Estimates just like Sale Orders.
  • Convert Estimates to Sale Orders on approval.

  • Money Management

  • Items amounts and taxes add up automatically.
  • Monitor amounts receivable through color coding.
  • System shows credit balance on order screen.
  • Record receipts made via Cash, Card, or Cheque.
  • Supports Unlimited online wallets.
  • Records Tips etc. paid separately to staff.
  • Sale Promotion Coupon creation and redemption.
  • Variety of Sale/Receipt Performance Reports.
  • Export performance metrics in well formatted files.
  • Export sale/receipt reports for easy accounting.

  • Notifications & Shipping

  • Send SMS on completion of Order.
  • Notifications on tasks to be performed after sale.
  • Service Point engagement for better scheduling.
  • Print Address Labels/Sticks for perfect shipment.
  • Shipping Address can be added separately.
  • Set Place of Supply to Billing or Shipping address.
  • Sale against document/certificate like PO Number and C-Form.
  • Record sales made through E-Commerce Operator.
  • Transport Details addable in master as well.
  • Sale under Ship-To Bill-To model.

Easy to Use / Learn



Easy to Use/Learn

Whether you are good at operating computer or feel uncomfortable using computer, you will find Quick Billing easy to operate. It is designed in such a way that unskilled task force should find it easy to operate so that you need not to hire a professional computer operator. Quick billing also fits well for elderly sales people.

  • Your existing staff can be trained.
  • No need of dedicated sales person.
  • No commerce background required.
  • Basic computer knowledge is sufficient.
  • Unskilled workers can be trained.
  • Elderly people can also use it easily.
  • Meets expectations of enterprise users too.
  • Self-Learning User Interface.
  • User is notified about all invalid entries.
  • Quick record search available at all levels.
  • Key business performance indicators.
  • Productivity tool sales people cannot live without.
  • Low Setup time. Mostly Pre-configure.
  • Get software ready to use in just 3-Hours.

Holidays Calendar

Holidays can be recorded year wise and user gets notified about the upcoming holidays. For religious or other special holidays, wishes in the form of SMS/Email can be sent to customers and employees.


Record Searching

There is variety of options available for quick searching of desired records. Search can be generic which search all the fields or search can be applied on specific field or collectively on set of fields chosen.


Barcoding

Different kind of Barcodes for inventory can be designed and printed. There are varieties of design options available. Barcodes can be printed on roles as well as A4-Paper. Items to sale order can be added through barcode scanning.

Invoice Printing


Invoices, Sale-Orders, and other reports can be printed on A4, A5, 82mm, and 58mm size papers. Printer options like default printer, and margins can be set. Report footer texts can be configured. Invoices can be printed in bulk so as to issue set of invoice to customer or for creating duplicate business copy. Accountant reports in ready reference format as desired by accountant can be generated.


  • Design Invoice Header as you like.
  • Add Logo where ever you like.
  • Print invoice on your own color letter head.
  • Dynamic Report Header/Footer Texts.
  • Add Bank Details, and Terms and Conditions.
  • Auto Sign Invoices.
  • Show or hide Taxes based on sale type (B2B and B2C).
  • Various methods on how to show tax details.
  • Print price being inclusive or exclusive of taxes.
  • Print Invoice on Thermal Receipts (2-inch and 3-inch).
  • Print Invoice on A4 and A5 paper.
  • Have different printers for different Invoice Sizes.
  • Original Copy, Duplicate Copy or Second Copy.
  • Unlimited Invoice Copy Nomenclatures.
  • Preview Invoice before print.
  • Maintain Invoice Print logs to control Employee Theft.
  • Send SMS/Email notification to owner/client on printing Invoice.
  • Print all invoices for a specified period in one go.
  • Print Order Slip for quick preparation of Order.
  • Add extra Notes on the go to Invoice and Order Slip.

Quickly Prepare your Sale-Orders

Add items and additional charges with ease. No calculation of discounts required.


Creating sale orders and loading items into sale order is the activity on which sale people spend their 80% of the time. It is quite imperative to arm them with such tools that they can perform their job with speed as well as ease. Further, different people find ease in different modes. Being Discounting an integral part of any business to boost sales and give extra smile on customer’s face, Quick Billing has specialized features to handle discounting.


    Quickly Load Item into Sale Orders

  • Variety of ways to Load Item into Sale Orders

  • Quick Billing provides all the possible industry accepted methods for adding items into sale orders. Miscellaneous item additions can also be defined like toppings in case of pizza. Their pricing become part of the main item where there get added. Additional charges like freight charges, courier charges, or any other charges can be created. Additional charge amount can be auto calculated based on sale order amount or can be a fixed value.

  • Items can be added with smart text search.
  • Search items based on Item Category.
  • Items can be added with Bar-Code Scanning.
  • Add items based on Item ID (Punching Machine).
  • Customer specific item list filtering.
  • Business section based item Filtering.
  • Item code, and Price displays while adding item.
  • With/without (Extras) can be added (Like toppings in Pizza).
  • Additional charges like freight can be added (Default/Fixed).
  • Set additional charge on the bases of sale order amount.
  • Flexibility in changing item quantity and units.
  • Change items sort order for better viewing.
    Wide Discounting Options

  • Wide Discounting options while entering Sale Order

  • Discounting can be specified based on item, quantity, or can be classified based on customer performance also. As per the pre-set options, discounting gets auto applied. Variety of manual discounting options are also available, like for any specific incident. Discounting can be applied item wise or on whole bill. Discounting can be auto calculated based on target pricing or bill amount.

  • Give discount in amount or in percentage.
  • Give discount at item level or order level.
  • Alert when discount given more than max allowed.
  • Changing sale price auto calculate discount.
  • Change sale price at item level or order level.
  • Give discount on after tax amount.
  • Pricing, discounts, and taxes get calculated automatically.
  • Set discounting at customer and item level.
  • Quantity pricing to auto give discounts for large orders.
  • Automatic price calculation as per unit selected.
  • Automatic price calculation as per quantity selected.
  • Change Item List Price on the fly (without changing master).

Handles all kind of Sales Taxes


Handles all kind of Sales Taxes

Taxation module is great. All kind of taxes like GST, VAT, Sales-Tax, Service-Tax, Interstate-Tax, Excise-Duty, Import-Duty, Cess, Specific-Cess, and Reverse-Charge can be created and configured as per the local needs. All the taxes get automatically applied/calculated in sale order as per the sale-type, sale-geography, customer-type, and item. Even there is option to include sale-tax into cost part for calculation of subsequent taxes (tax on tax) as applicable in some countries in the case of excise duty. Taxes can also be defined for additional charges.


  • All kind of taxes like GST, VAT, Sales-Tax, Service-Tax, Interstate-Tax, Excise-Duty, and Import-Duty.
  • Taxes get automatically applied/calculated in sale order as per the sale-type, sale-geography, customer-type, and item.
  • Option to include sale-tax into cost part for calculation of subsequent taxes (tax on tax) as in the case of excise duty.
  • Supports separation of sales taxes based on geographical location.
  • Facility to separate sales taxes based on business sections.
  • Have option to apply Tax on Tax.
  • Supports Cess and Surcharge also.
  • Apply taxes charged on the bases of Quantity i.e. irrespective of Amount (As on Tobacco, Cigarette, Alcohol etc).
  • Along with charging of Tax on Sale Price, also supports charging of tax based on List Price and MRP.
  • Taxes can be separately defined for additional charges.
  • With/Without items inherits the taxes from primary item.
  • Facility to change tax rate/amount on the fly (Without changing master).
  • Tons of report formats to ease filing of tax returns.

Wide Inventory options


Every business is unique and so is its inventory. Quick billing offers variety of ways to record all kind of properties attached to an item/good/service. Pricing can be defined exclusive as well as inclusive taxes. Quantity pricing can be defined. Discount ranges can be defined. Taxes applicable for various sale types can be defined. Pre-generated Barcodes can be attached; even multiple barcodes can be attached to single item so as to keep similar items under one code.


    Thorough Detailing

  • Thorough Detailing

  • Split items into Categories for easy categorization.
  • Items automatically inherits details from Item-Category Level.
  • Record basic Item Info like Name, SKU, Internal Code, HSN etc.
  • Define kind of item like Good, Service, Composite Item, or Mixed Item.
  • Create Items with duplicate named but different properties.
  • Record measurement type and units for item. Mostly inbuilt.
  • Create additional measurement types and units as desired.
  • Unlimited Item Attributes for better item detailing.
  • Show/Hide items attributes on internal/external reports.
  • Item location in the store/warehouse can be specified.
    Great Pricing Options

  • Great Pricing Options

  • Pricing can be marked inclusive/exclusive of taxes.
  • System automatically converts pricing on change in units.
  • Wider discounting options are available.
  • Pricing based on Quantity can be defined.
  • List price and sale price both changeable as per quantity pricing.
  • Quantity pricing helps in easy discounting for large orders.
  • Quantity pricing helps in easy surcharging for quite small orders.
  • Hide price related info in item code.
  • All kind of tax details can be linked to item.
  • Define additional charges like Freight.
  • Define Tax details for additional charges.
  • Quickly review & edit price list through Import/Export to Excel.
    Additional Features

  • Additional Features

  • Bar-Codes can be assigned/generated.
  • Multiple barcodes per items for easy grouping.
  • Item Label Stickers can be designed and printed.
  • Unlimited formats for Item Label Stickers.
  • Quickly create new items via copy feature.
  • Deactivate old inventory items, instead of delete.
  • Supports With/Without items to add extras to main item.
  • Search items on various parameters.
  • Split items among business sections.
  • Get Items performance statistics for better business control.

Customer Management


Customer, the heartbeat of a business, requires your special attention. Quick Billing provides ways though which you can connect with your customer, and make them feel that they are special to you. Develop a healthy relationship with your King to get unbelievable success in your business.


Customer Management
  • Record customer’s Basic Information. Record multiple addresses.
  • Record customer contact info. Record sub-contacts.
  • Clear separation between B2B and B2C Customers.
  • Mark Phone/Email as Active/Inactive and mark DND.
  • Group customers into unlimited segments.
  • Define customer specific discounting and sale type.
  • Auto set location, and taxes on creation of new order.
  • Define customer specific Item Categories and Payment Terms.
  • Check Client Purchases/Payments and Balances quickly.
  • Search customers bases on several parameters.
  • Print Address Label Stickers for customers.
  • Wish Customers on their Birthdays and Anniversaries.
  • Send messages to customers in bulk.
  • Import/Export Customer Contacts from/to VCF.
  • Export Customer Contacts to Excel file.
  • Merge duplicate customers.
  • Get key customer performance indicators.

Handles Point of Sale


Point of sales like tables, chairs, or counters can be created. Clients can be guided about free or busy POS. Sales can be analyzed based on POS also.

Handles Point of Sale

Handles Coupons


Issuing discount coupon is a great way to bring in special customers. Quick billing can help you in generating new coupon codes and recording which has been used and which not.

Handles Coupons

Color Coding


Sales order status can be linked to color coding so that sales order screen can provide quick information like deficit balances received, advances received, orders cancelled, orders pending/completed.

Color Coding

Grow with Targeted Marketing


To strive for expected Business growth, one needs to connect with Customers, Vendors, Employees and other stake holders via SMS and Emails. For the same to accomplish, one needs a tool which can make this task streamlined. Quick Billing is such a tool which can really help you in automating your marketing. The more you use this tool, more it will help you in boosting your business.


Grow with Targeted Marketing
  • Record Customer Phone Number while adding sale order.
  • Record DOB and Anniversary for better bondage with Customer.
  • Reminders on birthdays & anniversaries of Customers & Employees.
  • Send SMS to Customers/Vendors via 3G-Dongle or SMS Gateway.
  • Support unlimited SMS Gateways. Just configure API.
  • Send message to Employees and other business contacts.
  • Send messages right from sale order screen.
  • Send messages like “Material ready for delivery”.
  • Send messages like “Thanks for purchasing with us”.
  • Send order information to owner on printing Invoice.
  • Add additional Personal/Business Contacts.
  • Split contacts into various groups based on keywords.
  • Import/Export contacts from/to VCF file (Cell Phone Format).
  • Add custom prefix to contact name before export to VCF.
  • Holiday Calendar for publishing wishes.
  • Create unlimited Wish/Message templates (with smart tags).
  • Link message template to form/module (like message only for clients).
  • Customized message recipient groups. (Full SQL Support).
  • Bulk Marketing Groups for storing/capturing marketing data.
  • Buy marketing data and import that into software.
  • Auto extract/import marketing data (Phone/Email) from Text Files.
  • Auto crawl internet/websites to collect targeted marketing data.
  • Send emails via Outlook as well as SMTP Email Server.
  • Store SMTP email server settings. Any number of SMTP servers.

Globe is the limit


With Quick Billing, possibilities are unlimited. Sell anywhere in the world, you will never feel being limited in any respect. Unfold your business into new geolocations with exporting. Sell in any geography you like.


    Dynamic Sale Types

  • Dynamic Sale Types (Bill Books)

  • Create unlimited sale books like local sale, and interstate sale.
  • Supports Geo-Locations like Export, SEZ, Inter-State, Local Sale.
  • Split sale book on the bases of credit sale, and cash sale.
  • Various Invoice Formats as per Sale Type.
  • Control display of Tax information on invoice.
  • Include/Exclude Tax amount in Invoice Amount.
  • Define variety of report headers/footer.
  • Separation of sales taxes based on geographical location.
  • Define if sale taxes are applicable for reverse charge.
  • Define reverse charge percentages as applicable.
    Organization Level Details

  • Organization Level Details

  • Basic Organization Details, with Contact Information.
  • Short/Long addresses for different purposes.
  • Record Organization’s Licenses/Certifications.
  • Monitor Licenses/Certifications expiration.
  • Financial Year creation, closing, and locking books.
  • Design customized report headers (for A4 and A5 reports).
  • Add organization’s logos (Smaller ones for Label Stickers).
  • Design/Print Organization’s Address Label Stickers.
  • Split business into sections for better control on business.
    Payment Methods and Currencies

  • Payment Methods and Currencies

  • Receive/Make payments through all possible methods.
  • Supports unlimited online wallets.
  • Local Currency denominations can be configured.
  • Smartly calculate change payments in-case of delivery orders.
  • System smartly calculates round off amounts.
  • Definable local currency symbol (Else Short code).
  • Supports multiple currencies (Needed in case of exports).
  • Generate Invoice in local as well as foreign currency.
  • Auto generates currency conversion rate in case of exports.
  • Converts foreign currency to local currency for easy accounting.
  • Get client balances in foreign currency and local currency.

Employee Management


A full fledge module is available for employee and their role management so that they have access to only areas as applicable to them. Employee picture, contact details, emergency contact details, qualification/skills details can be added. Employee signatures can also be added so as to auto sign the reports.


Employee Management
  • Record employee’s Basic Information.
  • Control employee login/roles/permissions etc.
  • Record employee family contact info for emergency situations.
  • Record employee signature for auto signing.
  • Create records in employee maters for easy data entry.
  • Record employee skills, certifications, qualification, work history etc.
  • Record state issued identification details.
  • Wish employees on their Birthdays and Anniversaries.
  • Send messages to employees in bulk.
  • Monitor any kind of Employee Theft.
  • Know your employee performance in terms of money.


Variety of Settings available


There is variety of settings available to run/configure software as per business needs. Settings can be done at business wide level, or can be set differently for each workstation.

Variety of Settings available

Master Data


There are master forms for recording all kind of master data so that business can add/edit master data as per its need or choice.

Master Data

Full SQL Support


Design queries in SQL and run them to extract data you want. Exports whole data in Excel for further analysis by business owners.

Full SQL Support

Robust Book Keeping


Robust Book Keeping

A complete and thorough module is available for book keeping. Journal Entries can be passed, and posted to ledgers. Transaction wise ledger view is available. Data is viewable as per chosen financial year. Final Accounts i.e. Trial Balance, Trading Account, Profit & Loss Account, and Balance Sheet are available. Auto calculation of depreciation on fixed assets is also available.

  • Create Masters (Super-Groups, Groups, and Ledgers).
  • Supports Contra-Ledgers and Sub-Ledger.
  • Journal Entries can be copied for quick entry.
  • Bulk copy of Journal Entries.
  • Ledger shows Transaction wise balances.
  • Look at Day Wise and Monthly Balances.
  • Quickly change Accounting Groups and Super Groups.
  • Merge Ledgers for concise account heads.
  • Definable Checks to control bad account balances (Esp. Negative Cash).
  • Supports multiple financial years in single file.
  • Nice View of Final Accounts i.e. Trial Balance, Trading Account, Profit & Loss Account, and Balance Sheet.
  • Auto calculation of depreciation on fixed assets.
  • Export to excel available at all levels.
  • Search records based on multiple parameters available at all levels.

Contact for Demo/ Installation

To set up software for yourself, are you looking for professional help?


  • To make sure taxes are setup right?
  • To make sure inventory is setup properly?
  • To make sure invoice formats are right?
  • To make sure that ultimately you win?

Remember, there are large number of great software available in the market, but their poor support fails the software users in realizing their true potential. Fact is that people who try installing/setting up software themselves (without proper support/training) seldom reap the fruits. Considering this risk, we do not provide any direct link to download copy of software, but we will do it for you. We provide professional technical support for free so that there is no hiccup in installing/configuring the software right as per your specific needs.

To get Quick-Billing installed on your machine for demo/purchase purposes, or for any kind of support needs, don’t hesitate in reaching us through below communication channel:

Email
Phone
WhatsApp
Viber
Telegram
Twitter
Skype

We prefer to have online meetings with clients during which we should be able to share the screens along with having chats (audio as well as video). Please share your business information (Business Name, Business Size, Business/Industry, Location, Website, Email, Phone, Proffered Online Chat Platform, Online Chat Platform ID, Preferred Date/Time for meeting, and any Additional Note) while contacting us so that we can serve you better. We use anydesk for conducting online meeting for screen sharing which is a free app and can be downloaded from www.anydesk.com.

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  • 1000 USD

  • Unlimited Subscription
    @ Just 1000 USD
    (Updates for 1st Year)
  • Buy
  • 1500 USD

  • Unlimited Subscription
    @ Just 1500 USD
    (Unlimited Updates)
  • Buy